Dear Colleagues,

In just eight weeks, the first of two moves to our new home in the Studebaker building on 131^st Street will take place.  As many of you know, our colleagues in CUIT have been in Studebaker since June, and HR is moving in this weekend.

From now until our move dates, I will be sending out a weekly countdown communication with information about what you should be thinking about and doing that week in preparation for the move.

Move Dates

Friday, November 9^th: Everyone on the 11^th Floor of 1700 Broadway – Procurement Services (Purchasing and Accounts Payable) and Finance HR / Training – as well as CIE-Finance from Interchurch

Friday, November 16^th: Everyone on the 10^th Floor of 1700 Broadway – Treasury, Controller (Restricted Funds & Financial Compliance, Tax, Financial Reporting & Operations / UAH Accounting, Research Policy & Indirect Cost, Finance Technology)

Move Overview

Studebaker has been beautifully designed and outfitted for our needs with brand new furniture (including great ergonomic chairs – the feedback from the folks in CUIT who have already moved and are using these chairs has been very positive).  This means that the only things we will be moving from our current locations are files, paperwork and computers – no chairs, desks, tables, filing cabinets, refrigerators – all of these are new for us in Studebaker.  Furniture that remains in 1700 Broadway and Interchurch will be managed by the University’s Facilities team, and will be used elsewhere in the University.

Move Logistics

You should have all your material packed in boxes, labeled and ready to go by 5:00 pm on the Thursday before the move (so if you’re due to move on the 9^th, everything should be packed by end of day on the 8^th).  The movers will come in on the Friday and will be moving everything into Studebaker over the weekend.  Please note that if you have a University laptop, you should take this home with you over the weekend and not leave for the movers.  When you come to Studebaker Monday morning, all your material will be in your office (desk items still in boxes).  Your computer will have been hooked up over the weekend by CUIT, and your new VoIP phone will be waiting for you with instructions on how to use.  No-one should be in their current offices or in Studebaker over the weekend of your move, as the movers, CUIT etc. will be busy setting things up ready for your arrival Monday morning.

Move Materials

All materials that you will need for the move i.e. boxes and labels will be provided for you in plenty of time prior to your move date.  More information on the timing of the delivery of these materials will be shared in future communications. 

Phone and Fax Numbers

Please note that if you currently have an 851-XXXX or an 854-XXXX phone or fax number, these numbers will not change and they will move with you to Studebaker.

Studebaker Visits Prior to Move

Everyone moving to Studebaker will have an opportunity to visit our new home and walk through the space and see where their cubicle / office is before the move date.  These walkthroughs are currently being scheduled, so you will be hearing more about your specific walkthrough date and time from your manager over the next few weeks.

Move Planning:

Week of September 17^th This is the time to start thinking about the contents of your office / cubicle / files and what really needs to move with you vs. what can be put into offsite storage, i.e. Iron Mountain , or what can be destroyed.  Please work with your manager to determine what should and should not be moving in terms of paperwork and files. This is also the right time to start thinking about business contacts who should receive a change of address notification (the official mailing address and mail codes will be shared in a subsequent communication).

If you have any questions or concerns, please speak with your manager, or reach out to Lisa Courtney who is managing the move of Finance to Studebaker. 

Lisa can be reached at ljc103@columbia.edu or at 854-3171. 

You can also speak with the move coordinator for your department:

Controller: Lisa Courtney (contact information above)

Treasury: Mirna Aponte-Quintero mirna.aponte@columbia.edu 854-1056

Procurement: Evelyn Cora ec277@columbia.edu 854-2339

Thanks, and look for the “7 weeks to go” communication from me next week!